Last updated 2/10/2023

1. Privacy Policy Summary

This privacy policy outlines the primary practices of the Close Up Foundation and closeup.org. We do not give, share, sell, or transfer any personal information to a third party unless required by law.

Some of the forms on our website let you submit personal information. In those cases, we will provide a specific notice, explaining how your information will be used.

If you want to know more about how we record non-personal information about your visit or how we use information that you voluntarily submit, read on.

2. Non-Personal Information We Record

As you browse through the website, read pages, or download information, our website’s operating system will automatically record some general information about your visit.

During your visit, our web operating system will record:

• The Internet domain and an IP address for your Internet service, such as “xcompany.com” or “xcompany.net” if you use a private Internet access account, or “yourschool.edu” if you connect from a college or university domain.
• The type of browser that you use (such as Macintosh, Unix, or Windows).
• The type of operating system that you use (such as Macintosh, Unix, or Windows).
• The date and time of your visit, and the web pages that you visit on our site.
• The address of the previous website you were visiting, only if you linked to us from another site.

We use this information for statistical analysis, to help us make our site more useful to visitors. This tracking system does not record information about individuals.

3. Cookies

When you visit any website, its server may generate a piece of text known as a “cookie” to place on your computer. Placing cookie text allows websites to “remember” visitors’ preferences, surfing patterns and behavior while they are connected.

The cookie makes it easier for you to use the dynamic features of Web pages. Cookies from closeup.org Web pages only collect information about your browser’s visit to the site; they do not collect any personal information about you.

There are two types of cookies: single session (temporary) and multi-session (persistent). Session cookies last only as long as your Web browser is open. Once you close your browser, the cookie disappears. Persistent cookies are stored on your computer for longer periods.

Session Cookies: We use session cookies for technical purposes such as to enable better navigation through our site. These cookies let our server know that you are continuing a visit to our site.

Persistent Cookies: We use persistent cookies to enable Google’s Universal Analytics to differentiate between new and returning visitors to our site. A Google’s Universal Analytics (a third-party analytics provider) persistent cookie remains on your computer between visits to closeup.org for six months. Knowing if a user visited closeup.org within the past six months tells us the difference between visitors and “unique visitors” or those who visit our website more than once during this time period). This is an industry standard and provides high-level information on the breadth of traffic to and content usage of our given digital services. It is a powerful, invaluable metric because it’s the only measure that accurately calculates how many individual users visited closeup.org website in a given time. Combined with total visits, it tells a more comprehensive story about closeup.org users and their visit patterns.

If you do not wish to have session or persistent cookies stored on your machine, you can opt out or disable cookies in your browser. You will still have access to all information and resources. However, turning off cookies may affect the functionality of the website. Be aware that disabling cookies in your browser will affect cookie usage at all other websites you visit as well.

Close Up Foundation uses a third-party analytics provider (Google’s Universal Analytics) to analyze the data collected through the session and persistent metrics cookies. The third-party analytics provider does not receive personally identifiable information through these cookies and does not combine, match, or cross-reference closeup.org information with any other information. Please review for additional information.

These cookies collect information similar to that automatically received and stored on the servers hosting closeup.org; they do not collect personally identifiable information. Close Up Foundation does not access or store the raw information collected through these cookies. We do view aggregate statistical analyses prepared by our third-party analytics provider, but these analyses do not include any personally identifiable information. We do not sell, rent, exchange, or otherwise disclose this information to persons or organizations.

4. Information from E-Mail You Send to Us

If you decide to send us an electronic mail message (e-mail), the message will usually contain your return e-mail address. If you include personally identifiable information in your e-mail because you want us to address issues specific to your situation, we may use that information in responding to your request. In other limited circumstances, we may be required by law to disclose information that you submit.

E-mail is not necessarily secure against interception. Please send only information necessary to help us process your request.

5. Information Collected from Interactive Forms

On some of our web pages we offer interactive forms that let you submit personal information (such as your e-mail address, name, phone number or organization). In those cases, all submitted information is used only for the expressed purposes for which it is intended.

6. Children’s Online Privacy Protection Rule (“COPPA”)

For all program participants under 13 years of age, the parent(s) or guardian(s) will receive direct notice of the collection and use of any information about the child and parent/guardian must authorize such collection and use on the participants enrollment form.

7. Links to Other Sites

Our policy discloses the privacy practices for the Close Up Foundation website. But we do provide links to other websites. When you leave the Close Up Foundation website (www.closeup.org), you will be going to sites that are beyond our control. We try to ensure that links that leave our site are clearly labeled. These other sites may send their own cookies to users, collect data, or solicit personal information. The privacy policies and procedures described here for closeup.org do not apply to any external links. We encourage you to read the privacy policies of any site you link to from ours, especially if you share any personal information. You are the person best qualified to protect your own privacy.

8. Social Media

Close Up Foundation is using third-party social media sites to provide content in formats that may be useful or interesting. Close Up Foundation cannot attest to the accuracy of other information provided by these or any other linked sites. Using these third-party sites does not constitute an endorsement of the sponsors of the sites or the information and products presented on the sites by Close Up Foundation or any of its employees. Also, please be aware that the privacy protection provided at closeup.org may not be available on these third-party sites. Please note that when Close Up Foundation uses social media sites, Close Up Foundation does not collect or in any way use personally identifiable information.

9. Data Protection Rights

Close Up Foundation wants to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access. You have the right to ask Close Up Foundation for copies of your personal data. We may charge you a small fee for this service.
• The right to rectification. You have the right to request that Close Up Foundation correct any information you believe is inaccurate. You also have the right to request that Close Up Foundation complete information you believe is incomplete.
• The right to erasure. You have the right to request that Close Up Foundation erase your personal data, under certain conditions.
• The right to restrict processing. You have the right to request that Close Up Foundation restrict the processing of your personal data, under certain conditions.
• The right to object to processing. You have the right to object to Close Up Foundation’s processing of your personal data, under certain conditions.
• The right to data portability. You have the right to request that Close Up Foundation transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these
rights, please contact us at info@closeup.org.

10. Changes

We’re constantly trying to improve our website and services, so we may need to change this Privacy Policy from time to time as well. We may alert you to material changes by, for example, placing a notice on our website and/or by sending you an email (if you have registered your email with us) when we are required to do so by applicable law. You can see when this Privacy Policy was last updated by checking the date at the top of this page. You are responsible for periodically reviewing this Privacy Policy.

11. How to Contact Us

If you have any questions about Close Up Foundation’s privacy policy or the data we hold on you, or if you would like to exercise one of your data protection rights, please contact us at info@closeup.org.